Your Next Best Move
Our Virtual Account Services Team, a division of The CFO Group, provides high level accounting and financial expertise for small to mid-sized companies. VAST provides your company an entire accounting department while minimizing costs. VAST is redefining the way accounting is done. It's your next best move.
Let us show you how we can improve your business while minimizing costs. Call Tanya McCaffery at 775-232-7671 or email Tanya@VastCFO.com.
It's A New Idea
There's freedom in virtual accounting. It's Your Best Move!
Have you ever paid an in-house "accountant" all year only to find that your records are a mess come tax time? Or how many times do you wait months before receiving financial statements to see how your company is doing? What if you could have this information more timely? Enjoy peace-of-mind? And save money in the process?
You can – with VAST, Your Virtual Accounting Services Team.
The Bottom Line
Affordable. Flexible.
Online. Secure.
On average, VAST services range from $500 to $2,900 per month, depending on your needs. For most companies with gross revenues of $2 to $10 million, the savings amount up to 52% to 81% per year. Our services can improve your business while minimizing the costs. You can basically outsource your entire accounting department.
Coddling
The Implementation Period.
It's the Value Add!
The Implementation Period is a gentle process of reconciling, improving, systematizing and tailoring your procedures and processes to your needs. In addition, you enjoy added value.
We tailor your accounting to your particular situation. We may process accounts payable more frequently depending on your cash flow, we make recommendations to reduce costs. It's a flexible, familiar process. Just because we're professionals doesn't mean we can't be sympathetic and creative.
VAST adds value to your monthly fees. You don't have to own Quickbooks or constantly upgrade. With VAST, you're always on the latest greatest version.
We handle cash management. We are looking to make sure payroll is covered, credit cards get paid, and we are looking toward debt reduction plans in turnaround situations. At the same time, we are keeping an eye on tax planning.
We offer Attached Documents through Quickbooks. This allows you to see scanned documents in your Quickbooks file. Less paper. Less shuffling. You can also upload documents at will.
VAST is perfect for small to mid-sized businesses or individuals with complicated personal accounting and investment needs.
Breaking You In
What Can I Expect
When I Sign Up for VAST?
You and a VAST representative meet to discuss your needs and our capabilities. When those match, we form an agreement which outlines the terms, monthly fee and a preliminary schedule of accounting services to be provided. The engagement letter will include the details of the set-up fee for VAST. When a client signs up for at least twelve months of VAST, the set-up fee, equal to one month of VAST, is waived.
Our first meeting will be at your office, where VAST will spend the day getting to know your team and creating a thorough implementation matrix. At the end of the day, VAST will take your accounting live and begin handling your accounting services according to our agreement. VAST maintains all client accounting files on the most recent version of Quickbooks Enterprise.
You will have access to your Quickbooks file on our server. All of our clients files are secured through a firewall and are backed up to both physical external drives and through an online backup service to ensure complete integrity and safety of your files.
During the first month, VAST performs a variety of reconciliations to ensure that your accounting system is in impeccable condition. This includes reconciling all open invoices obtained from you during our onsite visit including receivables and accounts payable agings on Quickbooks. We'll also catch up bank reconciliations if you have fallen behind including reconciling debit and credit cards to appropriate support. Finally, we review other account balances to ensure that the financial records can be relied upon.
We also review client and vendor data including contact information, contact names, terms, sales representatives and EIN's so that we can handle all aspects of accounts receivable and accounts payable processes including 1099's and collection calls if the client so chooses. Additionally, we contact all vendors to have their invoices mailed directly to us to ensure that they are paid on time.
VAST administers payroll for its clients through Intuit Full Service Payroll. The fee for this service is included in your VAST monthly fee. We have chosen Intuit because of the strength of their reporting and their ability to seamlessly integrate with Quickbooks.
VAST handles all aspects of accounts receivable for its clients including the processing of billings, deposit receipts; and, online transactions through shopping carts and other merchant sites. As part of this, we track pertinent information such as sales commissions, collection acctivity and sales division activity so that you have all the information you need to run your business at your fingertips.
Online and on-a-roll... Once we begin processing accounts payable, we maintain scanned copies of all vendor invoices and supporting documentation within Quickbooks Enterprise through an online document portal. You will be able to see copies of any and all invoices processed by VAST in your Quickbooks file. When it is time to do a check run, we will send you a group of reports that include what we are recommending be paid based on due dates and available cash as well as an accounts payable aging report showing what is still outstanding after the check run.
You approve the check run and VAST debits the clients checking account for the total bills to be paid. VAST will then administer the actual payment of those invoices on behalf of the client.
At month end, VAST will perform bank reconciliations, prepare Sales and Use Tax returns, make collections calls or other accounting services that you want to be handled by VAST. We provide our clients with Cash Management Tools such as Cash Flow Rollforwards for debt reduction or savings plans. We can also provide a package of financial reports from a Balance Sheet and Income Statement, or we can tailor that package to include Cash Flow Statements, Budget to Actual Statements and more.
Meet Tanya McCaffery
Tanya McCaffery is passionate about accounting. Her ability to streamline accounting procedures and reduce the overhead associated with accounting led first to the creation of The CFO Group in 2002 and most recently to her outsourced accounting solution called VAST.
Tanya believes that business owners and entrepreneurs should have access to accurate and helpful financial information about their companies. Her company offers solutions to get this done.
As head of The CFO Group, Tanya is one of the first to roll up her sleeves to help business owners improve their profitability and provide solutions that help them make smarter financial and tax decisions. In addition, VAST (or Virtual Accounting Services Team) provides a cost effective solution for small to mid-sized companies to handle their accounting in a secure, online environment. Through VAST, Tanya is realizing her dream of working closely with business owners to improve their financial results.
Tanya's easy approach to accounting is grounded in the belief that great accounting doesn't have to be complicated or difficult. Good organization, the ability to streamline procedures and a passion for numbers is what gives Tanya her accounting edge.
Contact Us
C: 775-232-7671
F: 775-359-7601
E: Tanya@VastCFO.com
4745 Caughlin Parkway, Suite 200
Reno, NV 89519
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